BAILY THOMAS PROVIDENT FUND GUIDANCE NOTES

GRANTS FOR MEMBERSHIP OF SPORTS CLUBS

Questions & Answers

When did the grant become available?
The trustees approved the grant and made it available to all former employees in September 2008.

How much is the grant?
The grant currently stands at a maximum of £300 and is paid annually. 

Will the trust pay the grant every year?
All grants are discretionary and the Trustees have the right to review this facility, there is no indication at this time that the grant will be withdrawn.
If you are reliant on the grant to continue with your membership you should contact Denise Wilson before renewing your membership.

Who is eligible for the grant?
The grants are available to all former employees of Mansfield Brewery.

The trust considers applications for other types of grants from spouses/partners/children under the age of 18.
Can they apply to join a sports club?
The sports membership grant is not available to any dependants.

How do I access the grant?
You should make yourself a member at the club of your choice and pay all the necessary fees. To obtain the trust contribution of up to £300 you will need to provide documentary evidence of your membership and a receipt for the full payment made (e.g. till receipt/credit/debit card receipt), a membership contract/agreement in your name, showing membership number, address, amount paid and membership card [where provided]. A signed invoice is not acceptable evidence of membership. A cheque of up to £300 will then be paid to you.

How long will I have to wait for reimbursement?
Provided all the documentary evidence is in place, a cheque would normally be sent to the beneficiary within four weeks. However, due to unforeseen circumstances or at very busy periods it may take longer than this.

I currently pay my membership on a monthly direct debit arrangement can I continue to do this?
If you have a current monthly membership and wish to retain this arrangement the grant of £300 will be paid at the end of the year. For reimbursement, evidence of the previous 12 monthly payments [extract from bank account showing monthly payments] having been made should be provided together with a copy of your direct debit agreement and membership card.

Do I have to join a gym?
No, the grants are available for any participative sport/activity. For example, angling, golf, bowling, swimming, dancing classes, judo, tai-chi, yoga etc.

Can I join more than one club?
Yes, however the maximum grant available from the trust is £300.

What happens when my membership is due for renewal?
If your continued membership is reliant upon receiving the grant you should contact Denise Wilson on 01623 473290 to check that the grant is still available before renewing it. 

Otherwise, go ahead with your renewal and provide the evidence stated above. Provided the grant is still available and all the documentation required is provided, reimbursement of up to £300 will be made.

Failure to provide all of the information requested will delay your application as it will not be submitted to the trustees until provided.